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I also used 4 1-subject notebooks for all my courses plus corresponding folders, but then they would get all messy and mixed up--Calc worksheets in my Econ folder and such.
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It sounds like you were trying to organize yourself constantly throughout the day. Maybe you would have better luck by taking notes on looseleaf paper during class and then when you get home for the day, put the daily notes into little 1 inch binders for each class. This also has the advantage of allowing you to put any handouts in with the notes that pertain to them. And while you are at it, put the syllabus for each class in the front of each binder.
For long range planning, you can use something as simple as a wall calendar hung above your desk to provide constant visual reminders. And for the truly compulsive, you can write down a weekly plan of action which would include what work you plan to do each day of the week.
I think you really just have to find what works for you and stick to it. My son uses the above method and he is extremely organized. I used your spiral notebook and folder method which worked great for me. The best method is the one that you can keep up with!