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Do college professors have access to a students' grades/transcripts/personal info

alleghragheleealleghraghelee Registered User Posts: 6 New Member
edited June 2012 in College Life
This answer to this question seems to be quite complicated based on how you interpret FERPA. I know transcripts are considered "confidential", but obviously counselors and administrators have access to transcripts/grades and personal info, whereas parents need permission from the student unless they can prove the student is a dependent

Do professors all have access to this as well? Or do they just have access to the grade the student got in their class only?
Post edited by alleghraghelee on

Replies to: Do college professors have access to a students' grades/transcripts/personal info

  • icedragonicedragon Registered User Posts: 2,170 Senior Member
    I think they have the basics, your student id that type of thing.
  • stradmomstradmom Registered User Posts: 4,872 Senior Member
    Generally, organizational records are on a "need to know" in order to perform your job competently kind of basis. So a professor might well have access to academic information like transcripts because they might need that in order to do something like be sure you have a prerequisite class and they probably have access to address info because contacting students would be a relevant part of the job. But they probably would not have access to other information, like financial records, library or parking fines, disciplinary actions etc.
  • RacinReaverRacinReaver Registered User Posts: 6,610 Senior Member
    Only thing professors will have is your student #, maybe a picture of you, and possibly things they've heard from some of their colleagues.

    If you have an academic advisor they may get access to your grades at the end of the term. I know both my advisor and department rep had access to mine in grad school.
  • AUGirlAUGirl Registered User Posts: 2,890 Senior Member
    I don't think they have automatic access.

    I know that in some of my friend's classes, the professors made them bring a print-out of their transcripts so they could be checked for the Pre-Reqs and the grades.

    Then again, I also had a French professor say that he always went through a list of students signed up for his class to see if they had "enough French" implying that he could see all of the French courses that they had already taken.
  • alleghragheleealleghraghelee Registered User Posts: 6 New Member
    Interesting. I've had to verify that I've taken prerequisites for classes before but it's never involved bringing my actual transcripts. I remember having to have a form signed off by a counselor or something.
  • b@r!um[email protected]!um Registered User Posts: 10,364 Senior Member
    At my own undergraduate college, the standard course roster contains student's name, student ID, major, class year, dean and photo. Faculty advisers (for majors, minors, concentrations, etc) get access to the full transcript.
  • VladenschlutteVladenschlutte Registered User Posts: 4,329 Senior Member
    Might be different by university but I think at most universities professors will not have access to your grades, except for maybe grades they gave you.
  • clarinette52clarinette52 Registered User Posts: 709 Member
    My school avoids the whole prereq issue (i.e. proving to the professor that you've completed the requirements) by not allowing you to register for a class without all the prereqs. The registration program will show an error until you get a special form filled out by the necessary people.
  • Islander4Islander4 Registered User Posts: 1,532 Senior Member
    If a professor happened to also be an adviser, then yes to all of those.
This discussion has been closed.