Hey everyone! This fall I'm applying to colleges and I have an issue that may or may not be significant, and I'm not sure how to proceed.
My Common App is connected to Naviance, so when teachers submit letters of rec, the counselor has to link Naviance submissions to the Common App and select which letters to submit. At my HS, my counselor gave this job to her secretary, who was previously the middle school librarian assistant and has been working at this new job for only two weeks. Back in April I asked for letters from 2 Soc. Studies teachers and 1 Math teacher, and I was going to pick one from the 2 Soc. Studies teachers based on how the school year finished out with classes + ECs. In September I filled out an official form indicating which Soc. Studies teacher I decided to choose for sending my letter, and also stated that I would be sending my Math teacher's letter.
When I was applying to UNC Chapel Hill Early Action before Oct. 15th, this secretary completely disregarded the form I had submitted to counseling and sent all 3 letters to all schools on my Common App list, instead of just UNC Chapel Hill, which is the only one I had asked her to send for now. I now have a problem where some schools that have a 2-letter cap have letters from both Soc. Studies teachers (and nothing from my Math teacher), and I nor the university can digitally replace the Soc. Studies teacher's letter I didn't want with that of the Math teacher. I also have another problem where some schools took all 3 letters because they don't have that 2-letter cap.
TL;DR for the previous paragraph: 1/2 my schools have 2 Soc. Studies letters, 1/2 my schools have 3 letters (2 Soc. Studies & 1 Math).
For the 2 Soc. Studies letter situation, I have it figured out and it won't be a problem (especially since schools ask for 1 Soc. Studies/English and 1 Math/Science), and the schools I've contacted have worked with me on a solution to that, so all is well.
However, for the 3-letter situation, should I ask schools if I can retract that 2nd Soc. Studies letter that I didn't want going out? Will they be suspicious that I viewed the letter and therefore don't want to send it anymore, even though I've never read it? Because I also have a letter from an Econ prof I've done research with, and if I keep it at 3 teacher letters I'll have 4 letters total and I don't want to burden my admissions officer(s) with too many letters. And to reiterate, in September I had filled out a form from the counseling office intending for that 2nd Soc. Studies teacher's letter NOT to be sent, but it was completely ignored.
I really don't want this secretary's mistake in submitting too many letters to jeopardize my chances, but I also don't want for it to be the case that retracting the letter I didn't intend to send will jeopardize my chances either. I don't know if I'm being excessively paranoid, but like a lot of seniors I'm really worried about colleges, and I'm pretty sure what happened isn't my fault, so any advice is welcome.