<p>jmmom – I work with a commercial organization that, at my suggestion, does all its merchant processing via PayPal – and there are thousands of dollars going through that account and being transferred regularly to their business checking account. I’m talking about probably $15-$20K monthly. I recommended PayPal to them because they aren’t tech savvy but had online sales going on, and they were actually having buyers send them credit card numbers and then doing offline merchant processing. I thought that was a disaster waiting to happen, but their sales volume wasn’t enough at the time I made the initial recommendation to justify the then-cost for most services – but PayPal does the merchant processing for a fee of about $30 month plus a competitive rate for a percentage of the credit card receipts. They’ve never had a problem.</p>
<p>In that case I’m looking at the balance of risks. Their old system put them at risk for tremendous liability – if they had customer names & credit card numbers in a database, and that gets hacked, then they (the company) become potentially liable to all of their customers and former customers for whatever happens after that. So my lawyer-brain said they are facing hundreds of thousands of dollars of risk for the potential consequences of the way they handle credit card numbers … or we can simply sign up with PayPal-- the company never sees a credit card number again – and if there is a hacker or fraud it becomes PayPal’s problem not theirs. </p>
<p>Of course their company bank account is at risk, but all that is at risk there is roughly one months’ worth of receipts, since they are routinely sweeping the money out of the business checking account to a different account. </p>
<p>So I do think that it’s a good idea to have the PayPal linked bank account be a different account than the “total reserves” account, assuming that the nonprofit actually has enough money to be worth the cost of maintaining 2 accounts – but I think that the risks are fairly minimal IF there are good security practices in place.</p>
<p>I am not de-linking my personal PayPal account as a result of the above - just mentally doing a double check of all of my security practices. I do online banking as it is – if someone can hack my paypal account, there is no reason why they can’t also gain access directly to my bank account – both are online accounts, vulnerable to keylogging software and other hacker tricks. (Note: my bank just had me download some extra software called Trusteer Rapport which is supposed to be added protection against that sort of thing – but I haven’t had that software installed long enough to make any sort of recommendation.)</p>
<p>Do keep in mind that for your nonprofit, there are other benefits in terms of having PayPal be the one to investigate and adjudicate payment disputes. </p>
<p>Also, we can’t know what happened in ebeeeee’s case, but when an account gets hacked, somewhere along the line there is either an insecure password OR malicious software involved. So it is a balancing of risks: my approach has been to make it easy for myself to do business, but tighten security as much as possible. I have been a victim of theft in other ways in my life – for example, more than 20 years ago I wrote a check to to someone who altered the check by adding a couple of extra 00’s – so $20 became $2000, or something along those lines – when we got the copy of the check from the bank it was pretty obvious that there was an erasure & alteration, but we still had to go through a lot of hassle & I had to send the bank a firmly worded letter under my law office letterhead citing the law chapter & verse to get them to restore the money to my account. So you can be a victim of theft in many ways.</p>