Have them create a file (or use Apple wallet) with their insurance info, passport info, license info, credit card info, etc.
Also, include any scholarships they have and what the requirements are for yearly renewal if there are any, and then add the dates onto their calendar (My friend works in the guidance office and you’d be surprised at how many kids lose local scholarships after the first year because they don’t send in their grades or contact the scholarship sponsor.)
If your kid will be flying back and forth, figure out how to optimize your credit cards or loyalty programs.
If your kid goes to a campus where people traditionally move off-campus after freshman year, be aware that at some schools people start signing leases in Oct/Nov. It feels like your kid just got there and way too soon for them to be thinking about such things. They might feel like everyone else is making plans and start to panic. I know at our school, and I’m assuming others, there are still plenty of places available around spring break. We began looking with a strong preference for campuses that guaranteed 4 years of housing so I was dreading dealing with any off-campus housing issues but there are many complexes set up for students near most campuses.
I’m not sure of the actual statistics, but it seems like kids who go with a random roommate placement are at no disadvantage when it comes to getting a “good” roommate.
Know the hours of the health center and the urgent care facilities you can use if they are closed. Also, have a plan on how you would get there. This one comes from experience.
See if there is a parent FB page. While I was reluctant because I thought it would be all drama all the time, the tone of the page I joined basically squashes that. It has turned out to be an incredible community with local parents volunteering to drive sick kids to ERs and injured kids to physical therapy appointments, provide emergency housing when kids have been stuck in another part of the state due to a snow storm or felt unsafe in their living situation, offer rides to the grocery store because they were going anyway, pick up a kid with a flat on the side of the highway, receive packages prior to move in and provide local resources for car repairs, therapists, computer issues, etc.
Find hotels with a good cancellation policy and then book about a year out for Parents Weekend, move-in, graduation, etc. Not only will they fill up months ahead of time, but the prices will increase the closer you get to the event.
Carefully look at the requirements for your major. Is there a summer session course required? Is it a possibility you will need to stay an extra semester because classes are only offered on an “every other year” or “fall/spring semester only” schedule? All of this will affect finances and most scholarships are only 8 semesters.
Are there prerequisite courses for your major or gen ed classes? At DS school many kids can not enter their major or certain gen ed classes until they test out of three prerequisite math classes. The placement test is given after you have committed, so I think some kids were caught off guard and thought they would pass and are now having a lot of trouble passing the online remedial classes. I’m not sure if it would have influenced their decision to attend if they knew they’d be taking 3 online courses and that they were notoriously hard to pass, but it sounds like a bunch of kids transfer or end up taking those classes at a CC over the summer. It seems very stressful. DS says that he sees a lot of people struggling in his chemistry class because they can’t do the math that is needed. BRUSH UP ON YOUR MATH SKILLS and if they have a study guide online, use it. DS finished Calc 2 junior year and did 2 or three math classes beyond that and said he was glad he took a look at the study guide.